“Methodist College of Engineering and Technology Alumni Association” (MCETAA)
Methodist College of Engineering and Technology, King Koti Road, Abids, Hyderabad - 500001, Telangana State, India
Methodist College of Engineering and Technology Alumni Association(MCETAA) is an autonomous body which will be governed by registered bye-laws. It is a non-profit Association with a sole aim of providing a platform for Alumni to come together and support the Methodist College of Engineering (MCET) in building the Institution of world class. The spirit of the Association is to galvanize the alumni by rejuvenating the memories of their association with the MCET, and interacting on continuous basis with the other alumnus, students and the faculty [ both administration, and teaching staff ].
“Methodist College of Engineering Alumni Association” (MCETAA) herein after referred as Association. The Association works with the staff, students and management of MCET.
3.1 Provide a platform for the alumni to connect with each other for the exchange of information, ideas, communicate their accomplishments, interests, and concerns, etc.
3.2 Foster alumni pride and enhance the reputation of the College.
3.3 Enrich the emotional bondage amongst the Students, Alumni and Faculty.
3.4 Extend maximum help to the College in the placements and internships of students in reputed organizations.
3.5 Recognize Alumni for their significant contributions to education.
3.6 Propose and execute special projects: Infrastructure, technical projects, seminars, conferences, etc.
3.7 Adoption of poor/ economically backward students by floating scholarships, etc.
3.8 Institute awards for meritorious students.
3.9 Institute awards for the Alumni for their contribution to the College and the Society.
3.10 Inspire and invoke the spirit of innovation among the students leading to finding technical solutions to the problems of the society, leading to Intellectual Property Rights(IPR).
All over the world
5.1 Permanent Members
5.1.1 Former Students of Methodist College of Engineering and Technology who are enrolled by registration for life membership.
5.1.2 Associate Members
All the past and present Faculty members of MCET (Permanent/ ratified by OU ), who are not alumni of MCET would automatically be an Associate Member. They do not have voting rights and cannot contest for any EC position. However they have to register for membership of the Association.
5.2 Honorary Member
Honorary Membership will be given to the person as an honour for the distinguished services contributed to the society/ profession without voting right and is decided by the EC and subsequently ratified by the General Body (GB).
5.3 Patron Member
Patron Member is an invitee member without voting right and is decided by the EC and subsequently ratified by the General Body (GB).
6.1 Life Membership fee from India (Includes Registration) : Rs. 500/-
6.2 Life Membership fee from Abroad (Includes registration) : $ 50/- USD (equivalent)
6.3 Associate Membership (Includes Registration) : Rs 100/-
6.4 No fee for Honorary Members
6.5 The Life Membership fee/ Associate Membership fee is subject to change from time-to-time as decided by the General Body (GB).
Every member shall be entitled to enjoy the benefits in the Association, while discharging their duties in achieving the objectives of the Association. The said member shall be bound by the provisions of Byelaws of the Association.
7.1 Disqualification of a Member
The following conditions for a member may disqualify or subjected to expulsion or cessation:
The above dismissal cases can be recommended by the EC to the GB who is authority to Implement the same.
The General Body of the Association on receipt of the request duly enclosing the application for readmission along with the Admission/Registration/Subscription fee existing at that time from the Alumni whose membership was cancelled on expulsion may be granted/ given re-admission.
All the members shall function under the umbrella organization “Association”, which shall be a policy making and governing body i.e. the Executive Council comprising of representatives of the members and shall be in-charge of the activities of “The Association”.
9.1 The composition of Executive Council
9.2 Functions of the Executive Council and Office Bearers
9.2.1 The Executive Council to function so as to meet the objectives of the Association and is responsible to carry all the activities in the name of the Association except that those are specifically assigned to the General Body: the main functions are as follows:
9.2.2 Place
The Executive Committee carries its activities from the registered office in general and it may also hold its meetings and carry its activates from any other convenient place as may be required.
9.2.3 Notice
To hold a meeting by the EC normally a minimum of seven (7) days advance notice and to hold any emergency meeting a minimum of three (3) days notice to its members.
9.3 Office Bearers
9.3.1 Patrons
Senior/ Retired teachers of MCET shall be Invitee members without the voting right; as decided by the EC and subsequently ratified by the GB. They shall play advisory roles in all matters of The Association.
9.3.2 President
The President shall be the Chief Executive of the Association. He/ She shall be elected by the GB. He/ She shall be ultimately responsible for the working of the Association.
9.3.3 Vice-President
One Vice-President shall be elected by the General Body. One Vice-President will be nominated by the Principal/ Director, MCET and also He/ She should be a permanent member of the Association and teaching Faculty of MCET. One of the Vice-Presidents shall act on behalf of the President in his absence and shall exercise all the powers of the President. He/ She shall be nominated either by the President or EC.
9.3.4 General Secretary
The General Secretary shall be elected by the GB. He/ She shall be in-charge of the day-to-day activities of The Association. The General Secretary is the convener of all meetings. He/ She shall maintain up to date records relating to
9.3.5 Joint Secretary
One Joint Secretary shall be elected by the General Body. One Joint Secretary will be nominated by the Principal/ Director, MCET and also He/ She should be a permanent member of the Association and teaching Faculty of MCET. One of the Joint Secretaries shall act on behalf of the General Secretary in his absence and shall perform all the duties of the General Secretary. He/ She shall be nominated either by President/or EC.
9.3.6 Treasurer
The Treasurer shall be elected by the general body. He/ She shall be in-charge of the accounts and book-keeping work of The Association. The Treasurer shall keep the records of funds and accounts.
9.3.7 Executive Committee Members
Six Members shall be elected by the General Body. They are part of Executive Council. They are responsible to attend such activities of the Association, which the EC entrusts to them.
9.3.8 Election Committee (ECom)
EC shall appoint the Election Committee (ECom) consisting of one Returning Officer and one Member. The tenure of the ECom shall be three (3) years. Each member of ECom can serve after the period of three (3) with the approval of EC.
This committee is responsible to conduct elections for the Executive Council in terms of the bye-laws
10.1 Elections
Elections will be conducted once in every three (3) years to elect the Executive Council. The General Body shall decide the conduct and methodology of elections from time-to-time, within the provisions of the bylaws of the Association and entrusts the responsibility to Election Committee.
10.2 Eligibility
Any member except the Associate, Honorary Members and Patron Members can participate in the elections. The Member can contest/ apply to any post provided if he/ she was not elected for the post of President for two consecutive terms. The eligible members shall file their nominations as per the schedule given by the Election Committee which are called at least 30 days in advance before General Body meeting, whenever elections are due and the results of the elections shall be formally announced and recognized at the General Body meeting. Under emergency circumstances the Election Committee can call for election anytime by giving 14 days clear advance notice.
10.3 Duration of Office
The tenure of the EC shall be a fixed term of three (3) years and is bound to appoint the ECom to conduct the Elections before the Annual General Body Meeting before the completion of the term of EC.
10.4 Operations
To ensure smooth functioning of the Association activities the Executive Committee shall carry its operations as specified below:
The elected office bearer shall discharge his/ her duties to meet the objectives of the Association with utmost care and transparency. If any act of the office bearer/s is proved to be against the interest of the Association and or not acted in good faith, by referendum may be recalled from the office and impeach him/ her from any post of the Executive Council.
11.1 The members of the Association by Referendum may establish the official position of the Executive Council on any matter of interest and concern, and within the limits of the bye-laws may so direct it to advance that position. A referendum may be initiated by:
11.2 A referendum election shall be called by the EC within three weeks of its initiation. Proposals in the referendum will come into effect if it is approved by a majority vote of the members of the Association who choose to cast ballots for that referendum. The quorum for such a vote shall constitute minimum of forty (40) members or one-third (1/3) of members whichever is less.
11.3 If an impeachment proceeding against a member fails, no further impeachment proceedings against that member will be entertained for a period of six (6) months following the failure of the impeachment proceedings.
11.4 Impeachment proceedings against the President will be handled by the Vice-President following the procedure prescribed.
12.1 General Body (GB)
12.2 Powers and Functions of the General Body (GB)
The General Body shall have over riding powers on all matters of The Association and is the Supreme Authority. However normally it exercises its power in discharging its main functions that those are specified as below
12.3 Meetings of the General Body (GB)
12.3.1 Place
The place of the meeting is generally MCET and the EC can decide any other location if the situation demands.
12.3.2 Scope
It has got a right to discuss any issue related to the Association and is taken up in the agenda of the meeting and or proposed by majority of members at the time of meeting with the permission of the Chair.
12.3.3 Time
Normally AGM will be conducted every year during the month of December or on any date it deems fit.
12.3.4 Notice
The Annual General Body shall be convened after giving 21 days clear notice of the proposed meeting to be held in advance with the Agenda for the meeting.
12.3.5 An Extra Ordinary General Body Meeting (EGB)
EGB may be called by the President if majority of the EC members approves or by any thirty (30) members of the Association submitting a petition bearing their signatures to the President for any issue concerning the Association. This shall be done under the bye-laws.
12.3.6 The Quorum
The quorum for the General Body Meeting shall be minimum of one-third (1/3) members of the Association. The President will conduct the meeting as the Chairman and in his absence the Vice President chairs the Annual General body Meeting and if he is also not present the majority of the attended members will nominate the Chairman to conduct the proceedings of such meeting.
12.3.7
For any meeting if there is no quorum the Chairman may adjourn the meeting for half an hour and there after even if there is no minimum required quorum can conduct the meeting with the available members.
12.3.8
The Chairman shall be allowed to exercise casting vote as a second vote whenever there is a tie of votes in any issue.
12.4 Executive Council (EC)
12.4.1 The Executive Council (EC) shall meet at least once in a quarter (three months) in the year.
12.4.2 The quorum for EC shall be Seven (7) EC office bearers and executive members of which at least two shall be office bearers.
12.4.3 The permanent invitees to the EC meetings without voting rights are Patron Members, Honorary Members.
12.5 Notice for Meetings
12.5.1 At least clear twenty one (21) days notice shall be given for general body meetings while or an extraordinary general body meeting, there shall be fourteen (14) days notice.
12.5.2 At least seven (7) days notice shall be given for an EC meeting and in case of emergencies; the president can call a meeting with three (3) days notice.
12.5.3 An agenda shall be notified for all such meetings by e-mail or electronic messages to the registered addresses and or Mobile Phone Numbers and through the website.
12.6 Alumni Meets
The Association can hold monies, deposits, movable and immovable assets, patents, royalties by acquiring the same while discharging its objectives and by way of gifts or otherwise. The Association get income to meet its objectives mainly from the following:
13.1 Sources
13.2 Funds Management
The Executive Council shall manage the funds as per the annual budget submitted by the Executive Council before the General Body. The fund management shall be as follows:
13.3 Accessing Accounts
Every member shall have access to the accounts of the Association provided he serves notice in writing at least one month in advance about his intention to examine the books of accounts. If any deviations are found, the same may be brought to the notice of the Executive Council.
13.4 Appointment of Auditor & Accounting Year
The General Body shall appoint a third party auditor to audit the accounts and the audited accounts shall be placed before the General Body for approval. The fee for the auditor shall be approved by General Body. The financial year of the Association for the purpose of accounts shall be from 1st April of every year to the 31st March of the following year.
All correspondence on behalf of the Association shall be made by the General Secretary in consultation with the President of the Association.
The Bye-laws may be modified in order to improve the effective functioning and management of the organization so as to meet the objectives and to meet the legal changes from time to time.
15.1 Bye-laws shall be amended or repealed by a vote of the General Body in Annual General Body Meeting or Special or Extraordinary General Body Meeting.
15.2 No Amendments or alterations shall be made in the Bye-Laws of The Association unless they are voted by two-third (2/3) majority of the members or forty nine (20) members present whichever is less.
15.3 The approved Amendments shall come into effect only after recognition by the General Body (GB).
All the details of the members, books of accounts and minutes books and all the records pertains to the Society/ Association shall be kept in the registered office in the custody of the Secretary. They shall be made available to the members on all working hours and they may be permitted to verify the same for a reasonable cause.
As far as possible, all the disputes are to be resolved amicably with mutual faith and trust, in face to face discussions / interactions.
17.1 Any dispute between the members of the EC should be referred to the President to constitute a Re-dressal Committee.
17.2 In certain cases wherever necessary the disputes may be referred to a “Re-dressal Committee” that may be appointed by the EC by comprising of the President or Vice President and one office bearer and two Executive Members and one of the Election Committee members and the recommendations of the re-dressal committee shall be binding on all the parties concerned.
17.3 If any member is not satisfied with decision of such committee may appeal to the General Body.
18.1 By signing the membership form and / registration as a member of the Association it is deemed that he / she has accepted all the Byelaws in force as may be amended from time to time. If any Byelaw is found to be not clear or requires further clarity shall be drawn from the statutory provisions as applicable from time which is binding on all.
18.2 Due to any change of law in relevant statutory provisions which makes any part of the byelaws are effected and or unenforceable will not nullify the other provisions. To remove any ambiguity that may arise the relevant statutory provisions shall be applied.
The General Body may decide to wind up the Association that it is not in a position work to discharge its objectives or if the members do not take interest and actively participate in the activities of the Association and/or the strength of the membership is falling below the minimum number or in case of any such genuine reason.
In case, the Association has to be wound up, the properties and funds of the Association shall be transferred to any other Association with similar objectives that are vested with the Principal, OUCT and recognised by the Income Tax Authorities under the provisions of Income Tax Act.